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Office Manager

  • On-site, Hybrid
    • Gżira, Gżira, Malta
    • Città Vittoriosa, Attard, Malta
    • Għaxaq, Għaxaq, Malta
    • Msida, Msida, Malta
    • Naxxar, Naxxar, Malta
    • Athens, Attikí, Greece
    • Crete, Kríti, Greece
    • Barcelona, Catalunya [Cataluña], Spain
    • Madrid, Comunidad de Madrid, Spain
    • Tenerife, Canarias, Spain
    • Bolzano, Trentino-Alto Adige, Italy
    • Rome, Lazio, Italy
    • Bordeaux, Nouvelle-Aquitaine, France
    • Grenoble, Auvergne-Rhône-Alpes, France
    • Lille, Hauts-de-France, France
    • Lyon, Auvergne-Rhône-Alpes, France
    • Montpellier, Occitanie, France
    • Nantes, Pays-de-la-Loire, France
    • Paris, Île-de-France, France
    • Toulouse, Occitanie, France
    • Porto, Lisboa, Portugal
    • Lisbon, Lisboa, Portugal
    • Bucuresti, București, Romania
    • Sofia, Sofia, Bulgaria
    • Krakow, Podlaskie, Poland
    • Krosno, Dolnośląskie, Poland
    • Lublin, Lubelskie, Poland
    • Poland, Mazowieckie, Poland
    • Poznan, Wielkopolskie, Poland
    • Warsaw, Warmińsko-Mazurskie, Poland
    +29 more
  • Operations

Job description

At TechBiz Global, we are providing recruitment service to our TOP clients from our portfolio. We are currently seeking an Office Manager specialist to join one of our clients' teams. If you're looking for an exciting opportunity to grow in a innovative environment, this could be the perfect fit for you.

Responsibilities:

  • Ensure smooth daily operations of the Malta office.

  • Handle front-desk responsibilities (visitors, calls, deliveries, mail).

  • Support employees with day-to-day office needs.

  • Contribute creative ideas to improve the office environment and support internal events and activities.

  • Maintain office supplies, groceries, and overall workplace order.

  • Coordinate maintenance, repairs, and communication with building management.

  • Manage vendors and service providers.

  • Manage purchasing end-to-end and keep related documentation organized.

  • Monitor office-related expenses and ensure cost control.

  • Prepare basic expense reports and summaries when required.

  • Maintain clear and practical office procedures.

Job requirements

  • Solid experience in Office Management and/or Operations roles.

  • Strong English communication skills (spoken and written).

  • Excellent organizational skills with strong follow-through.

  • Strong analytical mindset with attention to numbers and details.

  • Comfortable working with budgets, cost tracking, and calculations.

  • Practical problem-solving mindset and ability to handle unexpected issues calmly.

  • Confidence working with office equipment and everyday technology.

  • Ability to create clear, structured, and actionable process documentation.

  • Currently based in Malta or willing to relocate here.

NICE-TO-HAVE:

  • Experience with task management tools (ClickUp, Notion, Miro, or similar).

  • Proficiency in Google Workspace (Docs, Sheets, Slides).

  • Experience with global purchasing or logistics coordination.

  • Basic project management skills.

  • Experience working with distributed or remote teams.

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